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House Rules
Booking Rooms | Room Reservation | Use of Rooms |
Decorations | Publicity (and Posting Policy) |
Building Decorum | General | Specifics
University
Food Policy

    Booking Rooms

  1. Requests for rooms, catering service, and permission for all social events must be submitted through the Memorial Union Managers Office by completing a room reservation permit.
  2. Arrangements for all food and beverages served in the building must be made through the Union Managers office or the MUB Kitchen Office.
  3. A “no show” fine of $25 may be assessed if a space is reserved but goes unused.
  4. Overnight guest rooms are available to be booked by students, University Departments, and the public. Room reservations are made in the Memorial Union Managers Office.
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    Room Reservation

  1. The space reservation policy (Based on Board of Control Policy adopted 7/17/01) for the MUB establishes an open reservation period beginning the 14th week of the spring semester. Based on the change in the academic calendar implemented in 2004, this period has been moved to the 13th week of the spring semester in order to serve the same functional purpose as the original Board of Control policy intended. During this open reservation period, all groups (registered student groups, campus groups or departments and community programs and groups) would be able to reserve space in the MUB for the upcoming May 1st through May 31st of the following year. These reservations would be processed on a first come first served basis and would be binding; thus leveling the reservation playing field.
  2. Registered student groups will not be charged for fund raising events that occur in the MUB.
  3. Priority for use of the facilities and services of the Memorial Union will be given to groups in this order:
    1. Student groups registered with the Student Affairs Office
    2. University Departments
    3. Community Groups
  4. Consideration will be given in the order in which the requests are made, the size of the activity, the facilities and services available, and the revenue potential to support MUB operations.
  5. In order to maximize use of limited space, groups reserving any room may be asked to relocate. Notification of relocation will be given as soon as possible. A group's reservation will not be moved or changed in any way, for any reason without Union Management or the party's permission.
  6. Groups will receive a written confirmation of their reservation.
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    Use of Rooms

  1. Persons, groups, student organizations or individuals booking rooms shall be responsible for any damage to equipment or facilities.
  2. Any food or beverage consumed in the Union in conjunction with an activity must be purchased from the Union and served by its staff. Permission to do otherwise may be given by the Union Management prior to the event if certain extraordinary circumstances warrant it, and all applicable health and tax codes are considered.
  3. League, tournament, and bowling/billiard parties may be scheduled by the Game Room staff. Tech students and departments have priority in the use of the recreational facilities. Other users who do not have prior reservations may be asked to give up those facilities upon completion of the game in progress.
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    Decorations

  1. Decorating plans, including attachment methods and all use of candles and open flames, must be approved by the Memorial Union staff in advance of the event. All decorations must meet fire safety codes. Smoke and fog machines are prohibited.
  2. Organizations must furnish their own decorating material and remove the decorations after the event. Any damage caused by the attachment or use of decorations will be billed based on time and materials required for repair.
  3. The Memorial Union does not take responsibility for any decorations broken or left on premise after an event.
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    Publicity

  1. All public bulletin boards and pillars in the Memorial Union Building have been designated for postings by members of the University and the local community; i.e., apartment for rent, stereo for sale, and help wanted notices. There is also a ride board on the first floor of the Union near the student organization offices for public use.
  2. All materials to be posted must be submitted to the Memorial Union Manager for approval and posting. All promotional materials must clearly identify the date of the activity and the sponsor of the activity; i.e., Varsity Club Social or Event sponsored by Educational Opportunity.
  3. Students must submit all promotional materials to the Memorial Union Managers Office for posting. A "drop box" is located near MUB 101 for use when the office is closed. All materials must be approved and posted by Memorial Union staff. Promotional material posted in the Memorial Union will be placed in designated areas (bulletin boards and pillars) by Memorial Union staff on a regular basis, Monday through Friday.
  4. Materials posted in the Memorial Union are limited to:
    1. A maximum of 3 postings, depending on the available space.
    2. Postings may not exceed the size of an 11 x 17" flyer.
    3. No more than one posting shall be posted on any one bulletin board or pillar for any event, notice, or announcement. (Duplicates will not be posted while identical copies that had been submitted within the designated week period are still up.)
  5. Promotional materials can be posted up to two weeks prior to the event and will be removed after the event has ended.
  6. Only posters/announcements that are date-stamped with "Approved by Memorial Union Staff" will remain posted. All other posters/announcements will be removed by Memorial Union staff.
  7. Display case space in the ground floor south entrance is available to student groups and University Departments. Space is allocated in semester increments, and reserved on a first-come first-served basis. After contacting the reserving party, any materials left in the case after the end of the reservation period will be removed and discarded by MUB staff.
  8. Table tents are permitted in the Keweenaw Commons and the Peninsula Room area following the approval by Memorial Union staff. Table tents are intended to be announcements for current events. They may be placed in the Keweenaw Commons and Peninsula Room areas for a one week period. Paper must be colorfast. Table tents must be folded so that they stand in an open-book fashion.
  9. No promotional material will be approved if profanity is used or if alcohol is advertised, pictured, printed, or implied.
  10. No one is permitted to post materials on the exterior of the Memorial Union Building or on the entrance doors or structures without approval of the Manager of the Memorial Union.
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    Building Decorum

  1. Proper respect for the use and care of furniture shall be maintained at all times.
  2. Smoking is prohibited throughout the building, including the overnight guest rooms.
  3. Animals are not permitted in the building at any time, with the exception of service animals.
  4. Destruction, defacing, and unauthorized removal of Union property is prohibited and all are a violation of the Student Code of Community Conduct.
  5. In the event that irresponsible behavior arises at a function, either maintain order or discontinue the activity.
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    General

  1. The Memorial Union is not responsible for any article lost in the building. The Lost and Found is located at the Tech Express Service Counter or Public safety.
  2. The sale of goods and services by student organizations in the Memorial Union Building must follow University Fundraising Guidelines.
  3. Non-university groups' violations and complaints concerning the House Rules can be forwarded to the Memorial Union Board.
  4. A profit-making commercial concession shall not be granted to a non-university organization. Exceptions can be made with the approval of the MUB Manager and the Memorial Union Board.
  5. Student organizations may apply for commercial concession through the Union manager’s office. A representative from the student organization must be present at the concession site at all times. No food concessions will be permitted in the Memorial Union Building without the manager's express approval and will be subject to all applicable food and tax codes.
  6. Student solicitations will be permitted in the Memorial Union at the two promotions tables in the Keweenaw Commons. These tables must be reserved in advance, and reservations may be made at the Union Manager’s office. A tiered, registration-style table will be supplied for the reserving party’s use. This table will not be clothed or skirted, unless specifically requested. The table comes with an elevated tier, which is to remain in place unless special permission has been granted for removal, in which case a MUB custodian will do the removal and put the tier into storage. There are designated locations for Promotions Table #1 and Promotions Table #2 that are based on space and fire code restrictions, and tables are not to be moved from their designated spots.
  7. Pictures, furniture, trophies, works of art, or any other articles of equipment may not be taken from one part of the building to another without consent from the Union Management.
  8. Permission to use the Memorial Union is given to non-university related persons at the discretion of the Union Manager or the Memorial Union Board in accordance with the policies given in these house rules, and is usually accompanied by a rental fee.
  9. The Union Management has the right to expel any person from the Union at any time for reasons that warrant such action decided by the manager present at that time.
  10. Any violation of the Student Rights and Responsibilities document will be handled by the proper authorities.
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    Specifics

  1. These rules are in accordance with Michigan Tech specifications and are the policies for all activities that take place within the Union Building. All other rules, by-laws, and laws set down by Michigan Tech, the city of Houghton, and the State of Michigan also apply.
  2. All policies defined in the Union House Rules are formulated by the Memorial Union Board or by the Union Manager subject to ratification by the Union Board.
  3. Student suggestions should be submitted in writing to any person on the Memorial Union Board, or the Union Managers office.
  4. An appeal for a waiver or change in any of the above rules may be made to the Memorial Union Board at any time.
 
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